Job Description

Job Description:

John Anthony Family of Wines is a high-growth company in downtown Napa. Founded by a second-generation Napa Valley vintner our portfolio includes JaM Cellars, John Anthony Vineyards, Serial Wines, and other brands that collectively receive multiple 90+ scores, and top Nielsen ratings for volume growth across the country. We move fast, love what we do and have a smart, tight-knit team.

Competitive compensation, depending on experience and World Class Benefits, while working with a fun team in downtown Napa, CA. This position is in-person five days a week at state-of-the-art downtown Napa offices.

Job Title: Executive Assistant (reporting to CoS)

Job Description & Responsibilities:

•  Provide support to CEO and Chief of Staff
•  Supervise Administrative Assistant
•  Calendar management
o Block annual trip dates
o Calendar all personal/medical appointments and travel
•  Travel and accommodation coordination
o Helicopter and Jet log maintenance and trip tracking
o Point person for booking lodging, transportation (commercial & private), dinner reservations, entertainment
o Prepare detailed itinerary for each trip
•  Event coordination and auction lot fulfillment: company events, personal parties, BottleRock, quarterly team gatherings, etc.
•  Asset Management: maintaining records and coordinating repairs for personal vehicle fleet
•  Property Reservations: point person for team, family, and distribution partner reservations at ten+ locations
•  Contact management: adding relevant information to and maintaining awareness of business partners
•  Monthly expense reporting assistance for several individuals
•  Procure, ship, and coordinate donated wine to various events, people, organizations; keep track of donation forms for tax purposes
•  Legal Representative
o Point person for legal discovery
o Maintain TM files and send requested documentation as needed by lawyers
•  Keep track of passwords, file locations, and be able to recall and retrieve information at any notice
•  Prepare and edit correspondence, reports, and presentations
•  Maintain certain company documents, such as Company Directory and Organization Chart
•  Assist with special projects as assigned
•  On-call for communication after business hours and weekends for miscellaneous needs and requests
•  Miscellaneous personal errands

Qualifications:

•  Bachelor’s degree required
•  Must be located in Bay Area, ideally Napa
•  Office Suite knowledge a plus, though not required
•  Strong organizational skills and attention to detail
•  Excellent interpersonal skills
•  Ability to multitask
•  Excellent written and verbal communication
•  Strong time-management skills
•  Ability to handle confidential information with discretion
•  Notary Public or willingness to obtain certification

Salary Range: Exempt, $75-85k annual, plus 20% bonus potential

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Job Tags

Full time, Weekend work,

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